An end to Excel chaos: ERP & AI for waste management & circular economy
Odoo ERP, AI pre-calculation (PM QuoteFlow) and HubSpot – seamlessly connected through to the data warehouse. GDPR-compliant, hosted in Germany.
Get your free potential analysisCompanies that trust PixelMechanics
-1.png)
HÖGLmst groupTreppenshopKastner Brillen HausSchrittmacherOne system for collection, recovery and billing – instead of isolated solutions and Excel
You juggle between weighing slips, container and route planning, disposal records, purchasing and secondary raw material marketing – often in systems that don't talk to each other. Every duplicate entry costs time, every transfer error costs margin.
Telematics is part of this too: we connect container tracking, vehicle, and weighing data – for example from Yellowfox – directly to Odoo, either via the native interface or through Airbyte. Dispatch and billing then work without media breaks.
PixelMechanics connects ERP, AI pre-calculation, CRM and material flow management into one end-to-end system based on Odoo and HubSpot – with central data integration into a data warehouse for real-time analytics.
Since 2008 we have been digitalizing mid-sized businesses and industry – with Circuflow also in the waste and circular economy. We bring this industry experience to every project, so that software turns into real control.
Get your free potential analysisFully digital – from collection to recovery
From the first quote through collection and recovery to billing, we digitalize your processes end to end – based on Odoo and HubSpot, complemented by AI pre-calculation and interfaces to weighbridge and telematics systems. All data flows together in a central data warehouse, so duplicate entry and media breaks disappear and you can analyze margin, on-time delivery and utilization in real time. With over 15 years of experience in mid-sized businesses and industry, we know the workflows in the circular economy.
Finance: Accounting, invoicing, expenses, documents, signing
Operations: Warehouse management, purchasing, manufacturing (MRP), maintenance
Sales: Sales, subscriptions, point of sale
Planning & delivery: Projects, time tracking, field service, scheduling
Employees & productivity: HR management, approvals, knowledge management, communication
Website & portal: Website, e-commerce, customer portal, live chat
Exactly this industry knowledge flows directly into your project: you don't get off-the-shelf software, but an Odoo solution tailored precisely to your operation. Your concrete benefit – faster and more reliable quotes, noticeably less duplicate entry, a consistent data foundation and full transparency over schedules, utilization and margin. And because Odoo is open and modular, the solution grows with your company instead of forcing you into expensive custom solutions.
What you get with Odoo
Low total cost
Instead of six-figure license costs, you pay per user – with access to all standard apps. This keeps your ERP budget predictable and your ROI in view.
Easy to use
Modern interface, fast navigation, clear dashboards. Your team is productive in days – not months.
All-in-one app catalog
An app suite for almost every department. You replace isolated solutions and expensive point integrations with one system that works together.
Open integrations
Odoo is open and extensible. We cleanly connect existing tools, shops and interfaces – without jeopardizing your ability to update.
Flexible deployment
Cloud, Odoo.sh or on-premise – you decide where your data resides. We advise you on the most secure setup for your compliance.
Practical financial accounting
DACH localization included: SKR03/SKR04, DATEV export and GoBD compliance – accounting that meets German standards.
Your challenges in the circular economy – solved in practice
Calculate quotes in minutes instead of days
The AI pre-calculation PM QuoteFlow learns from your empirical values and produces robust calculations with consistent margins. You keep control over every item – less gut feeling, faster quotes.
Manage collection, routes and orders in one system
Containers, routes, purchasing, warehouse/transfer and post-calculation come together in one system – including weighing slips and disposal records. Odoo is implemented to fit your collection and recovery processes precisely and connected to weighbridge and telematics systems, so orders flow without duplicate entry.
No lead and no service opportunity gets lost
You track inquiries, quotes and recovery contracts cleanly in the CRM, automate after-sales and service business, and run marketing measurably. HubSpot connects sales and service – seamlessly linked to your Odoo ERP, so no lead and no order is left behind.
Deploy AI where it delivers margin
AI is used exactly where it pays off – pre-calculation, document and quote automation, and forecasting for utilization and demand. Structured, GDPR-compliant and trained on your processes, with a clear focus on the biggest lever in your business.
One data foundation for reliable figures
ERP, CRM, weighbridge and vehicle data flow together end to end in a central data warehouse. This creates reliable reports and dashboards on margin, utilization and volumes/tonnage – a shared data foundation instead of isolated analyses.
Security and sovereignty included
With Circuflow, you rely on our own industry ERP built on Odoo – European, open, with no lock-in. Securely hosted in Europe or right at your own site, with full transparency over your data flows.
Our Europe Commitment · Learn about Circuflow · CircuData Cockpit
Personally there for you
At PixelMechanics you speak with people who really know mid-sized businesses and Odoo – not an anonymous hotline.
"Outdated ERP systems manage the past and block the future. With Odoo we lead mid-sized businesses out of paper-based chaos into an AI-native organization – on an open Odoo foundation."
"I was a managing director myself for many years and know the pressure of day-to-day business. Today I am your contact – and show you honestly whether Odoo fits your operation. Without sales pressure."
"Software is only as good as its implementation. With over 20 years of experience, we make sure Odoo really lands in your team's everyday work – not just in the demo."
What customers in the municipal sector say
„We are very satisfied with the collaboration: reliable implementation of requirements – and their own creativity.“
Jürgen Ramspeck · Stadt Schwabach
Your next step: a free potential analysis
30 minutes, no obligation, no sales pressure – we show you the biggest digitalization lever in your business.
Book a potential analysis – 30 min, freeFrequently Asked Questions
How do Odoo (ERP) and HubSpot (CRM) work together?
Both systems are seamlessly connected: from the quote through the manufacturing order to after-sales, sales, service, maintenance contracts, and spare parts follow-up sales all come together on one shared data foundation.
Is the AI implementation GDPR-compliant?
Yes. We implement AI in a structured way, trained on your processes – GDPR-compliant, hosted in Germany, with a clear focus on the biggest lever.
Do we have to implement everything at once?
No. We digitalize step by step, following the biggest lever – without slowing down your ongoing operations. We review existing systems and only integrate or replace them where it's worthwhile.
What does the implementation cost and how long does it take?
That depends on scope and existing systems. In the free potential analysis, we show you the biggest digitalization lever and a realistic range for effort and duration.
Does Circuflow cover eANV and the German Verification Ordinance (Nachweisverordnung)?
Yes. Disposal certificates, transfer notes, and registers are managed digitally and stored in an audit-proof way. The processes follow the Verification Ordinance – your case handling works without paper and without duplicate entry.
Can you connect scales and weighing data?
Yes. Vehicle scales and platform scales are integrated directly: weighing data flows automatically into the order, delivery note, and billing. Manual transfer and transposed digits are eliminated.
How do container tracking and telematics work?
We integrate data from systems like Hilti ON!Track, Yellowfox, or GeoCapture – directly or via Airbyte. Container locations, vehicle positions, and machine data are visible in dispatch and billing.
How does dispatch plan routes and container changes?
In the dispatch cockpit with a planning board and live map: orders are assigned to vehicles via drag-and-drop, and drivers report stops back digitally. Last-minute changes are instantly visible to everyone.
What exactly does AI bring to waste management?
Forecasts for volumes and utilization, automatic quick quotes with up-to-date pricing, and anomalies in material streams before they become costly. AI complements your dispatch – it doesn't replace it.
Does the platform help with ESG and environmental reports?
Yes. Volumes and material streams can be analyzed centrally – by waste code, customer, or location. Reports for authorities and ESG reporting are generated from live data instead of collections of Excel files.