AI Consulting & Implementation for SMEs – Including AI Agents
From potential analysis to a productive AI agent: we introduce artificial intelligence exactly where it measurably lightens the load – GDPR-compliant, with European AI models on request, and always on a clean data foundation. Not a buzzword project, but a clear roadmap with a fixed-price entry point.
Request an AI potential analysisWhy most AI projects fail – and yours won't
Many AI projects end up as a playground: impressive demos, no measurable benefit. That's why we start with the business process and the data foundation – and only then introduce AI agents that work directly within ERP and CRM. Data integrity first, agents second.
“We don't start an AI project whose benefit we can't quantify beforehand. SMEs don't need experiments, they need systems that hold up in everyday use – I put my name behind that.”
Five steps to productive AI
1. AI potential analysis – 2 weeks, fixed price
We analyze processes, data quality, and systems. The result: at least three actionable use cases with an ROI estimate and a prioritized roadmap. Afterward, you'll know exactly what pays off – and what doesn't.
2. Use case prioritization by business case
It's not the most spectacular idea that wins, but the one with the best ratio of benefit, effort, and risk. Together, we set measurable goals the project will be held to.
3. Pilot with a clearly defined process
One process, one team, a few weeks: the pilot proves its value in live operation – with human oversight of every critical decision and clean documentation under the EU AI Act.
4. Rollout with training and change management
The pilot becomes live operation: we fully integrate the solution into ERP, CRM, and your workflows, train your team hands-on, and make sure the AI is actually adopted.
5. Operation, monitoring, and further development
AI isn't a project with an end date: we monitor quality and cost, keep developing the agents, and expand step by step to new processes – at your pace.
Our AI consulting packages – fixed price instead of day-rate risk
Recurring tasks – answering emails, typing up quotes, transferring data – typically tie up as much as 30 percent of the working week. That's exactly where our packages start: clearly scoped, with fixed prices and fixed timeframes.
Strategic AI Consulting & Potential Analysis
We identify the 3–5 processes with the greatest time-saving potential in your company – including a cost-benefit calculation and roadmap. Completed in two weeks, at a fixed price. The entry point: a free 30-minute initial conversation.
Custom AI Development
From prototype to productive use, integrated into your existing ERP and CRM system landscape – not as an isolated experiment. The first productive use case goes live after four to six weeks.
AI Compliance & EU AI Act
A practical compliance strategy under GDPR and the EU AI Act: implemented on solid legal footing instead of patched up after the fact. So your AI solution is still allowed to run tomorrow, too.
“Good AI consulting starts with an honest no to use cases that don't pay off. That's exactly what the potential analysis is for.”
The proof: our own AI product, PM QuoteFlow
We know the problem firsthand: before our customers could quote a price, their best people spent hours reading areas and cutting lengths off drawings. That's why we built PM QuoteFlow – our second own AI product after Circuflow. Calculating in seconds instead of hours, traceable instead of a black box.
AI Calculator for Industrial Coating
Instead of reading surface areas off drawings by hand, the system automatically reads in STEP or DXF files and calculates the coating area in seconds – including material and quantity surcharges. Live in use at a contract powder coating provider.
AI Calculator for Mechanical Engineering
Cutting length, trimming, weld seams, material waste: PM QuoteFlow reads everything directly from the STEP or DXF file and calculates the price in under 30 seconds per component – as a traceable calculation, e.g. €0.85/m × 12.4 m cutting length. No black box.
What AI agents can take off your hands
Sales: Qualifying inquiries and preparing quotes
Incoming inquiries are automatically captured, enriched, and qualified; quote drafts are generated from ERP data instead of copy-paste. Your sales team focuses on conversations, not admin.
Service: Relieving support, cutting response times
AI agents answer standard inquiries based on your knowledge base, create ticket summaries, and escalate intelligently to humans – especially in combination with a self-service portal.
Administration: Documents and data under control
Capturing invoice data, matching receipts, reconciling master data between systems, preparing reports: the invisible routine work that costs your team hours every day.
Your processes: custom, not off the shelf
Built on n8n and current AI models – European ones on request – we build agents for exactly the processes that are holding you back. Connected to Odoo, HubSpot, and your data warehouse.
Security, data protection, and the EU AI Act – considered from day one
Implementing AI is a matter of trust: we host GDPR-compliant in European data centers, use European AI models on request, and run especially sensitive applications locally on your premises. Every use case is assessed and documented under the EU AI Act, and critical decisions retain human oversight. That's how AI turns from a risk into a controlled competitive advantage.
Start with the AI potential analysis
In two weeks, you'll know which AI use cases pay off for your business, what they cost, and where to start – at a fixed price, with no obligation to implement. It's the risk-free way to seriously evaluate AI. The entry point: a free, no-obligation 30-minute conversation with one of our three dedicated contacts. Our honesty guarantee: if AI currently offers no added value for your business, we'll tell you openly – even if it means no engagement follows.
Request an AI potential analysisFrequently asked questions
What does an AI implementation with PixelMechanics look like?
In five steps: AI potential analysis (2 weeks, fixed price), use case prioritization by business case, a pilot with a clearly defined process, a productive rollout with training – and ongoing operation with monitoring. You stay in control at every phase and decide after each step whether to continue to the next.
What is the AI potential analysis – and what does it cost?
In two weeks, we analyze your processes, data quality, and systems. You receive at least three actionable AI use cases with an ROI estimate and a prioritized roadmap – at a fixed price. After that, you decide in your own time whether and with whom to implement.
What are AI agents – and what can they really do?
AI agents are software assistants that independently handle multi-step tasks: qualifying emails, preparing quotes, reconciling data between systems, answering support requests. What matters is the connection to ERP, CRM, and your data – an agent without system access stays a toy.
Is our data safe with AI applications?
Yes – if the architecture is right. We rely on GDPR-compliant processing, hosting in European data centers, and European AI models on request, so sensitive data never leaves Europe. For especially sensitive processes, locally run models are also possible.
What does the EU AI Act mean for our company?
The EU AI Act requires companies to assess and document AI systems by risk class. We build compliance in from the start: risk assessment per use case, documentation, human oversight for critical decisions. That way you use AI on solid legal ground instead of in a grey area.
Do we need perfect data before we can start with AI?
No – but honest data. The potential analysis shows which use cases work with your current data situation and where data integration is needed first. Our principle: data integrity first, agents second – which is why we combine both topics in one roadmap.
What results can we realistically expect?
Typical effects from our customer projects: noticeably less manual routine work in sales and service, faster quoting and processing times, and relieved teams. In the pilot project, we define measurable goals – AI has to pay off, or we won't recommend it.
Does AI replace our employees?
Our approach: AI handles the routine, your team handles what matters. We involve employees early, provide hands-on training, and design processes so people keep control – which increases acceptance and quality. Experience shows: teams gain time for value-creating work.
What role do European AI models play in the consulting?
A central one: wherever technically feasible, we recommend models from European providers on EU infrastructure or on your own premises. If a US model is clearly better, we say so openly – including the data protection consequences.
What happens after the potential analysis?
You receive a prioritized list of use cases with effort and expected benefit. We implement the first one as a pilot – small, measurable, with a clear stop criterion. Only after it's proven do we scale.